SaaS Idle Seat Waste Calculator

Spot how much SaaS budget leaks into idle licenses. Enter total seats and active users to expose unused seats, utilization, and wasted spend per month and across the contract term, using your per-seat pricing if you know it.

Number of paid seats on the contract.
Users logging in or consuming value each month.
Defaults to $25 per seat per month if blank.
Defaults to 12 months to annualize waste.

For quick estimation only. Confirm pricing, step-up clauses, and active-use definitions with your vendor before changing seat counts.

Examples

  • 250 seats, 190 active, $25 per seat, 12-month term ⇒ Unused seats: 60 • Seat utilization: 76.00% • Monthly wasted spend: $1,500.00 USD • Contract-term waste (12 months): $18,000.00 USD
  • 120 seats, 95 active, price blank, 24-month term ⇒ Unused seats: 25 • Seat utilization: 79.17% • Monthly wasted spend: $625.00 USD • Contract-term waste (24 months): $15,000.00 USD

FAQ

How should I define active users?

Use a leading indicator tied to value, such as logins, tasks completed, or data processed, rather than mere license assignments.

Can I model true-ups or expansion clauses?

Yes. Adjust the licensed seat count and term months to reflect post-true-up quantities or shorter renewal periods.

What if seats are billed annually upfront?

Enter the monthly equivalent price by dividing the annual fee by 12 so the waste totals align with cash outlay.

Additional Information

  • Unused seats are simply total seats minus active users; negatives are floored at zero.
  • Result unit: USD for wasted spend; utilization reported as a percentage.
  • Contract-term waste multiplies the monthly waste by the number of months you entered or the 12-month default.

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