Meeting-Free Day Focus Impact Calculator
Demonstrate the financial and productivity impact of carving out a meeting-free day by entering team size, hourly cost, and hours of meetings eliminated.
Examples
- 12 people, $55 hourly cost, 6 hours removed, default multiplier ⇒ Result: Savings: $3,960.00 | Focus time: 86.4 hours
- 30 people, $72 hourly cost, 4.5 hours removed, multiplier 1.1 ⇒ Result: Savings: $9,720.00 | Focus time: 148.5 hours
FAQ
Should contractors be included?
Yes. Use their blended hourly rate so the savings estimate reflects total labour cost avoided.
How do I show annual impact?
Multiply the savings output by the number of meeting-free days scheduled each year (e.g., 48 for weekly Fridays minus holidays).
What if some teams still need on-call coverage?
Reduce the meeting hours freed for those roles or run separate scenarios to isolate the incremental benefit by function.
Additional Information
- Savings reflect the wage value of meetings avoided for one occurrence of the meeting-free day.
- Focus time multiplies the freed hours by the effectiveness multiplier to account for higher output during protected time.
- Reuse the calculator with different cadences (weekly, bi-weekly) by multiplying the result externally by the number of occurrences.
- Adjust the multiplier based on retrospective feedback after piloting the policy.