Meeting Cost & Productivity Recovery
Put a price tag on recurring meetings and see how much budget and focus time you win back by trimming their length or frequency.
Examples
- 8 attendees at $72/hour, 60-minute meeting, 6 times per month, 35% reduction ⇒ Meeting spend: $20,736.00/month ($248,832.00/year). Cutting 35.0% saves $7,257.60 each month and returns 100.8 hours of focused time.
- 5 attendees at $55/hour, 45-minute meeting, 4 times per month, 25% reduction ⇒ Meeting spend: $8,250.00/month ($99,000.00/year). Cutting 25.0% saves $2,062.50 each month and returns 18.8 hours of focused time.
FAQ
How do I estimate hourly cost?
Divide total compensation (salary plus benefits) by annual working hours for each attendee, then average them for the meeting roster.
Does the calculator work for ad-hoc meetings?
Yes—set the frequency to the number of times the meeting happens in a typical month. For one-off workshops, use 1.
Can I model eliminating the meeting entirely?
Enter 100% as the reduction target to see the full cost and time you would reclaim by canceling it.
Additional Information
- Fully-loaded hourly cost includes salary, benefits, and overhead per attendee.
- Monthly meeting cost multiplies people × hourly cost × meeting hours × monthly frequency.
- Productivity recovery converts the reduced meeting time into hours freed across all attendees.