Meeting Cost Calculator

Reveal how much a meeting really costs your organization. Multiply the duration, headcount, and average hourly compensation to quantify the wage investment for status updates, brainstorming sessions, or recurring standups.

Enter meeting length in hours. For 45 minutes, type 0.75.
Count everyone in the room or on the call, including facilitators.
Use the blended hourly cost including salary, benefits, and overhead when available.

Approximate cost; actual salaries may vary.

Examples

  • 1.5-hour planning session × 8 participants × $65/hour ⇒ $780 total wage cost
  • 0.75-hour check-in × 12 participants × $55/hour ⇒ $495

FAQ

Why calculate meeting cost?

Putting a price tag on synchronous time highlights opportunity cost and supports decisions about who needs to attend.

What if participants have different salaries?

Use a weighted average hourly rate. You can also run the calculator multiple times for different attendee groups and add the totals.

Does the result include opportunity cost or travel expenses?

No. The formula only reflects wage cost. Add extra line items for travel, software, or lost billable time if they are relevant.

How can I compare virtual and in-person meetings?

Calculate the wage cost in both scenarios, then add any additional expenses such as room bookings or commuting time to see the full picture.

Additional Information

  • Results are shown in the same currency as the hourly rate. Swap USD for your local currency by adjusting the label and rate.
  • Compare the cost of recurring meetings over a month or quarter to evaluate their return on time invested.

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