AI Copilot Productivity Lift Calculator

Estimate how many hours and dollars an AI copilot returns to your team by combining weekly task volume, time saved per workflow, adoption, and license costs.

Count the individual contributors who will have access to the copilot.
Average number of workflows where the copilot meaningfully reduces effort for each user.
Typical reduction in active work time per task compared to the previous process.
Share of eligible tasks where people actually use the copilot after the pilot phase.
Blend compensation, benefits, and overhead to reflect the value of an hour returned to the team.
Map reductions in rework or higher win rates into effective hours gained as a percent of time savings.
Add licensing plus enablement spend per active seat to surface net benefit.

Calculator outputs are directional. Validate adoption, quality lift, and hour valuations against real production telemetry before committing budgets or headcount plans.

Examples

  • 25 analysts, 18 automatable tasks each week, 6 minutes saved per task, 70% adoption, $85/hour, 5% quality uplift, $360 per seat ⇒ Annual hours freed: 20,580.00 | Value of time returned: $1,749,300.00 | Hours gained per member: 823.20 | Annual copilot investment: $9,000.00 | Net annual impact: $1,740,300.00.
  • 12 support engineers, 10 tasks weekly, 8 minutes saved, 60% adoption, $65/hour, no quality uplift, $420 per seat ⇒ Annual hours freed: 2,496.00 | Value of time returned: $162,240.00 | Hours gained per member: 208.00 | Annual copilot investment: $5,040.00 | Net annual impact: $157,200.00.

FAQ

How should I estimate minutes saved per task?

Use time-and-motion studies, workflow recordings, or pilot telemetry comparing task completion with and without the copilot. Validate numbers with subject matter experts before rolling them out broadly.

Can I model partial rollouts?

Yes. Lower the team member count or adoption percentage to mirror phased deployments or role-specific pilots.

What if the copilot drives revenue instead of time savings?

Translate incremental revenue into an equivalent hours value using gross margin per hour or convert the calculator output into ROI by dividing net impact by total investment.

Additional Information

  • Quality uplift captures downstream gains like higher case deflection or proposal win rates translated into equivalent hours saved.
  • Adoption should reflect observed production usage, not just license assignments—pilot data and telemetry make forecasts defensible.
  • Include enablement and change management in the per-seat cost so finance sees the full program investment.

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